MILSET Online Round Table

Dates: 23/03/2011 - 23/02/2011 Organiser: MILSET Europe Place: Skype Level: International Time: 6.30pm CET Topic: Organisation of and participation to international activities Contact address: info@europe.milset.org

Topic

• Organisation of international activities
• Participation to international activities

Report

• .pdf

Please find here bellow a set of rules to respect for a better confrence calls.

Reduce Environmental Noise

• Pick a quiet place to take your conference call.
• Be mindful of nearby babies, animals, lawnmowers, and swimming pools (Yes, it really happened).
• Close the office door or window before taking the call.
• Don’t join conference calls from public places. (This is a noise and privacy thing)
• If you have to join a call from a car, use the mute feature.

Reduce Personal Noise.

• Don’t play with the microphone or shuffle papers near it.
• Position the microphone correctly, close enough to pick up your voice but not your breathing. (Yes it’s nice to know you are still alive, but how do we know you are not asleep.)
• Don’t eat while on the phone! (it sounds gross, and look at your phone… Ewww!)
• Don’t hold other conversations. (Multitasking doesn’t really work.)

Equipment Matters

• You must have a mute button and know how to use it quickly.
• If you are alone, do not use a speakerphone.
• Never put a conference call on hold.

Mind Your Manners

• Please ask before talking and wait the moderator to give you the floor
• Start on time – This is a good rule for all meetings.
• State your name before talking. Don’t assume people will recognize your voice. (This works in reverse too, don’t assume people won’t recognize your voice, so think before speaking.)
• Avoid interrupting other speakers
• Be concise
• End the call properly

Prepare your participation

• Brainstorm on the topic and structure your notes before the meeting
• Get sure the coordinator has your details and the techinical part is ready